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PUBLIC ADVISORY 

Indian citizens living in India and abroad are advised to apply for urgent re-issuance of their passports in the following cases:- 

(i).        HANDWRITTEN PASSPORTS

The International Civil Aviation Organisation (ICAO) has set a deadline of the 24th November, 2015 for globally phasing out of all non-Machine Readable Passports (MRPs). From the 25th November, 2015 onwards, foreign Governments may deny Visa or entry to any person travelling on a non-Machine Readable Passport.

  The Government of India has been issuing Machine Readable Passports since 2001. The Passports, however, issued before 2001 and particularly those issued during mid 1990s with a validity of 20 years will fall in the category of non-MRPs. All handwritten passports with pasted photographs are also considered non-MRPs.

By the end of November 2014, it is estimated that there are approximately 2.86 lakh handwritten passports in circulation. Approximately 6 crore Indian hold valid passports.

Indian citizens residing in India and abroad and holding such passports with validity beyond the 24th November, 2015 are advised to apply for re-issue of their passports well before the deadline in order to avoid any inconvenience in obtaining valid visa or international travel.

(ii)        PASSPORTS VALID FOR LESS THAN SIX MONTHS

Many international travellers may not realise that having an unexpired passport is sometimes not enough to obtain Visas or to enter certain foreign countries. Indian citizens travelling on Passports which may expire in less than six months should renew their passports before any upcoming international travel. It is especially important to check the passports needs of any minor who may be accompanying their parents as passports for minors have a shorter validity period (5 years) than passports for adults (10 years). The universal practice in vogue now is; “Once your passport crosses the nine-year mark, it is time to get new passport”.

(iii)      EXHAUSTION OF VISA PAGES

Some countries do not accept passports which may have fewer than two pages remaining. Please check your passport to ensure that you have enough visa pages. There is no provision of additional booklets/pages and you will be required to apply reissuance of passport following standard procedures. Frequent travellers may opt for Jumbo Passport containing 64 pages.

2.         All Passport Issuing Authorities have instituted a simple and fast-track procedure for renewal of passports. For more details related to passport services, website www.passportindia.gov.in - or the National Call Centre      (1800-258-1800 - Toll Free) may be accessed. Indian citizens living abroad should visit the website of respective Indian Mission/Post. 

Passport Information:

Important: Passport photographs should be  of size 5 cm x 5 cm with a  light/white background

Fresh Passport may be applied for before the expiry of the present Passport. One can apply for reissue of Passport within one year before the expiry of the present Passport.

The application should be filled in correctly and completely. Fill all columns carefully and legibly; the application may be submitted to the Mission either in person or through an authorised representative carrying an authority letter or by registered post.

• Give proof of residence i.e. two self-attested photo copies of the ration card or voters’ identity card or water tax bill or telephone bill or electricity bill or running bank account or income tax assessment order or appointment letter of reputed companies on letterhead (any of them will do) clearly indicating/certifying the residential address.

• Give proof of date of birth i.e. two self-attested photocopies of birth certificate issued by a municipal authority or district office of the Registrar of Birth & Deaths, if born after January 26, 1989 or date of birth certificate from the school last attended or affidavit sworn before a magistrate/notary as per specimen in the case of illiterate applicants.

• If you have not continuously stayed at the present address for the last one year, give an additional set of `Personal Particulars Form’ for each place of residence with a photograph and two self-attested copies of supporting documents.

• If you have changed your name due to marriage, two self-attested photocopies of husband’s passport and marriage certificate, or an affidavit (original and one self-attested photocopy) from the husband and wife along with a joint photograph, as per specimen.

• If you have changed you name due to other circumstances, deed/sworn affidavit (original and one self-attested photocopy), as per specimen, and copies of advertisement in respect of the change in name two leading Daily Newspapers (one at the present place of residence and other at the permanent place of residence) should be submitted along with the application.

• Give two self-attested photocopies of the supporting documents if you are eligible for ECNR (Emigration Check Not Required) endorsement on your passport. (Government has introduced ECNR to safeguard workers from being exploited by unscrupulous employers abroad). The following persons are entitled to get the ECNR stamps on their passport :

• Persons going abroad in a managerial capacity in hotels/restaurants, Tea-house or other places or public resort etc. possessing specialized degree in these fields.

• All gazetted government servants.

• All income-tax payers (including agricultural income-tax payees) in their individual capacity. Proof of assessment to income-tax and actual payment of income-tax for last three years should be given and not merely payment of advance tax. However, in most cases, as an assessment order is not issued separately by the Income-tax authority, can be accepted.

• All professional degree holders such as Doctors holding M.B.B.S., degree in ayurved or homeopathy, accredited journalists, engineers, chartered accountants, cost accountants, company secretaries, advocates, lecturers, teachers, scientists, etc.

• Spouses of category of persons listed above.

• All persons who have been saying abroad for more than three years (the period of three years could be either at a stretch or broken), and spouses of such persons. An affidavit to this effect is required to be submitted as per specimen.

• All Indian seafarers who hold Indian or Foreign CDCs and are in possession of an offer of employment from shipping companies in India or abroad and sea cadets.

• All holders of diplomatic/official passports.

• Dependent children of parents whose passports are classified as ECNR. In the case of such children ECNR classification will be restricted until they attain 24 years of age.

• Persons holding permanent immigration visa such as the visas of the UK, the USA and Australia.

• Persons holding 10+2 or higher degrees (If final certificate is not available, provisional certificate plus mark sheet to be attached).

• Persons holding three years’ diploma equivalent to a degree from recognized institutions like polytechnics.

• Nurses possessing qualifications recognized under the Indian Nursing Council Act, 1947.

• All persons above the age of 60 years.

• Persons possessing certificate of vocational training from Government/Government recognized institutions.

Note :

• Even if you do not have ECNR stamp, you can visit Bangladesh, Pakistan and most countries in Europe (Except the countries of Commonwealth of Independent States) and North America, Japan, Australia & New Zealand without emigration clearance.

• Furnish 7 identical photographs (color against light background), size 5cmX5cm

• Frontal view of full face against a light background; photos taken with colored or dark glasses and in uniform are not acceptable

• 4 photographs pasted on the form and signed across partly on the photo and partly on the form and 2 photographs unsigned to be pasted on page 5 of the application form and one unsigned photographs on the Passport Application Registration Form.

Note : All self-attested copies of certificates/documents would be checked against original at the Mission at the time of submission of application.

Passport for minors

It is mandatory to have a separate passport for minors including infants.

Apply with the following documents:

• Fresh application form

• Proof of residence: Same as for an adult applicant, as detailed above, except that proof of residence of any one of the parents or guardian is acceptable. (self-attestation by any one of the parents or guardian will do).

• Proof of date of birth : Self-attested photocopies of birth certificate issued by a municipal authority or district office of the Registrar of Births & Deaths, if born after January 26, 1989 or date of birth certificate from the schools last attended or affidavit sworn before a magistrate/notary as per specimen in respect of illiterate applicants.

• An additional set of `Personal Particulars Form’ for each place of residence with a photograph and two self-attested copies of supporting documents, if a minor has not continuously stayed at the present address for the last one year.

• Seven identical photographs – four pasted on the application in the boxes provided, two pasted on page 5 without signatures and one unsigned on the Passport Application Registration Form (PARF). (Thumb impression will do in case a minor is unable to sign).

• Cash fee for a demand draft (DD) payable to the High Commission of India for an amount prescribed.

• Two self-attested photocopies of a valid passport, if any, of both parents incorporating their present martial status or two self-attested photocopies of valid passport of any one of the parents.

• Two self-attested photocopies of first four pages and last four pages of passport of any one of the parents for ECNR (Emigration Check Not Required) endorsement on a passport.

• Affidavit (one original and on self-attested photocopy), as per specimen, by a legal guardian only if parents are not legal guardians.

• Affidavit (one original and one self-attested photocopy), as per specimen, by two responsible persons who know the legal guardian as well as minor.

• Affidavit (one original and one self-attested photocopy), as per specimen, in the case of a single parent.

• Affidavit (one original and one self-attested photocopy), as per specimen, in the case of parents who are separated but not formally divorced.

• A sworn affidavit (one original and one self-attested photocopy), duly attested by and Indian Embassy/Consulate, in the case of parents residing outside India.

Note : In the normal course the signature/consent of both parents may be taken for issue of a passport to the minor. However, if in case the applicant parent is not in a position to get the consent of the other parent, for whatever reason, the parent applying for the passport of the minor may sign the form and submit a sworn affidavit (as per the prescribed format) stating the facts and circumstances of the case along with the application. The affidavit should also state that in case of a court case he/she would be responsible and not the High Commission. In such cases where only one parent applies, in case of any doubt the High Commission may request for the physical presence of the child to ensure that the applicant parent has the actual custody of the child.

Original Documents

It is obligatory to produce the original documents for verification at the time of submitted the application and also whenever required by the High Commission.

Time frame for issue of Passports

If all your documents are in order and the police report is clear, a passport would normally be issued in about 6 weeks.

If you have applied for a duplicate passport to an office other than the one which issued the passport you have lost or damaged, will get new passport after verification report is received by the Mission.

Delivery of Passports

The applicant may approach the High Commission for delivery of the Passport. Such passports can then be delivered at the counter only to the applicant.

Loss of Passport: How to apply for a duplicate?

If you lose your passport, then:

• Please inform the nearest police station and obtain a copy of the Police report.

• Apply for a duplicate passport with:

• Application for lost passport;

• Copy of the Police report

• Affidavit (specimen at Annexure `B’ of the passport form);

• Copy of lost passport

Damaged Passport : How to apply for a replacement?

If you passport gets damaged, you are entitled to get it replaced. Apply for a duplicate passport with the following documents:

• Application for a damaged passport

• Damaged passport

• Affidavit (specimen at Annexure `B’ of the application form)

 Expired Passport: How to apply for re-issue?

If you are a holder of a passport, then you are entitled to re-issue of a passport, without prior police verification provided the original passport was issued from the same Passport office.

Apply with the following documents:

• Fresh application form

• Old passport (in original) and two self-attested photocopies for the first four and last four pages.

• Proof of Address: Two self-attested photocopies either of your ration card or appointment letter or reputed companies on letter head or water tax or telephone bill or electricity bill or running bank account or Income Tax Assessment order or Election Commission ID Card.

• If you have not continuously stayed at the present address for the last one year, an additional set of `Personal Particulars Form’ for each place of residence with a photograph and two self-attested copies of supporting documents.

• Seven identical photographs – 4 photographs pasted on the form and signed across partly on the photo and partly on the form and 2 photographs unsigned to be pasted on page 5 of the application form and one unsigned photograph on the Passport Application Registration Form.

• Fee in cash or a bank draft (DD) payable to the High Commission of India, Port of Spain for an amount prescribed.

• If your employment status has changed from a private employee to that of a Government or Public Sector or Statutory body employee, a “No Objection Certificate” in original as per specimen with a self-attested photocopy or two copies of the letter by you to your Head of Office informing that you are applying for a passport and duly acknowledged by your Head Office.

• If you are eligible for ECNR, two self-attested photocopies of any one of the supporting documents (details given above)

• If you have changed name due to marriage, two self-attested photocopies of husband’s passport, if any, or an affidavit (original and one self-attested photocopy) from the husband and wife along with a joint photograph, as per specimen.

• If you have changed name due to other circumstances, deed/sworn Affidavit (original and one self-attested photocopy), as per specimen and a paper cutting (original and one self-attested photocopy) each of two leading daily newspapers, where change of name has been publicized.

Options in terms size of the booklet

You can either apply for a 36-paged normal passport booklet or a 60-paged jumbo passport booklet for 10 years. For children below 15 years, a 36 page or 60 page jumbo 5 year validity passport can be applied. The passport fee is subject to revision so please check the amount at the time of submission of application.

Miscellaneous services: change of name

If you change your name, please get your passport booklet changed. Please approach the passport issuing authority concerned in good time.

Apply with the following documents:

• Fresh application form

• If you have changed name due to marriage, a self attested photocopy of husband’s passport, marriage certificate or an affidavit from the husband and wife along with a joint photograph, as per prescribed format.

• If you are a divorcee or asking for deletion of spouse’s name in the existing passport, deed/sworn affidavit, as per prescribed format, or divorce deed, duly authenticated by a court.

• If you are remarried and asking for a change of name/change of spouse’s name in the existing passport, a self-attested photocopy of divorce deed or death certificate as the case may be in respect of first spouse or documents as above.

• If you have changed name due to other circumstances, deed/sworn affidavit, as per prescribed format, and a paper cutting (original and one self-attested photocopy ) each of two leading daily newspapers, where change of name has been published.

 Change of address

For change of address the following circumstances may arises:

1. If you already have a passports and want to change the address recorded in it, apply for the same on Miscellaneous Services application from with a fee of TT$ 130.00+TT$ 15.00 and proof of new address.

REVISED PASSPORT FEE STRUCTURE W.E.F 01 OCTOBER 2012

i) Ordinary Passport – 36 pages                                           75.00 USD/ 490.00 TTD

   (Valid for 10 years. Also applicable for age-group 15-18)

ii) Ordinary Passport – 60 pages                                         100.00 USD 650.00 TTD

  (Valid for 10 years.  Also 
applicable for age-group 15-18)

iii) Ordinary Passport – 36 pages for minors                            50.00 USD 325.00 TTD

    for five years validity (below 18 years)

iv) Ordinary Passport – 36 pages in lieu of                              150.00 USD/ 975.00 TTD

     lost, damaged or stolen passport

v) Ordinary Passport – 60 pages in lieu of                               175.00 USD/ 1140.00 TTD

     lost, damaged or stolen passport

vi) Emergency Certificate                                                      15.00 USD/ 100.00 TTD

vii) Misc. Passport Services (PCC or any other                            25.00 USD/ 165.00 TTD

     Certificate based on Passport) 

A sur-charge of TT$15/-  (3 USD) will be charged additionally on issue of each document as per Government instructions. 

Forms to Download

Passport Application Form

Passport Miscellaneous Form

Affidavit for applying for Passport

Photograph specifications



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